Board Policies & Administrative Procedures

Whatcom Community College's Policy and Procedure Manual

Board policy

Board policy is the voice of Board of Trustees and defines the general goals and acceptable practices for the operation of Whatcom Community College, District 21. It implements federal and state laws and regulations. Such policies constitute the College's governance position until amended, repealed or superseded by the Board. The Board of Trustees, through policy, delegates authority to and through the President to administer the College operations. The President and College employees are responsible to reasonably interpret Board policy as well as other relevant laws and regulations that govern the College.

Administrative procedure

Administrative procedures implement Board policy, laws, and regulations. They address how the general goals of Whatcom Community College are achieved, and define operations of the College. They include details of policy implementation, responsibility, accountability, and standards of practice. Although procedures are approved by the President, it is the administrators/managers who are held responsible for upholding the specific information delineated in the procedures.

Below are all policies and procedures of Whatcom Community College. This information will be kept current at all times. If you have any questions regarding this information, please contact the President's Office at 360.383.3330.

Section 100 — OUTCOMES

100 Mission Statement Policy

Section 200 — GOVERNANCE PROCESS

200 Governance Commitment Policy
205 Officers and Duties of the Board Policy
210 Board of Trustees Conflict of Interest Policy
215 Trustees' Policy Making Function Policy & Delegation of Development of Procedures When Carrying Out Board Policy
220 Revenue and Budget Policy
222 Commercial Activities Policy (formerly 1070)
225 Board Planning and Agenda Policy
230 Board of Trustees Evaluation Policy
235 Agreement for Shared Funding of Education (formerly 3131)
236 Electronic Signature Guidelines

SECTION 300 — BOARD/STAFF RELATIONSHIP

300 General Executive Expectations Policy
305 Delegation of Authority Policy
310 Performance Appraisal of President Policy
313 Civility Policy
314 Firearms and Weapons Policy
315 Emergencies Threatening Closure Policy
318 Institutional Review Board and Protection of Human Subjects Policy
320 Naming of Facilities Policy
322 College Mascot Policy (formerly 3240)
325 Personnel Files Policy (formerly 4070)
327 Travel on State Business Policy (formerly 4100)
331 Tuition and Fee Waivers for WCC Employees Employed Half Time or More Policy (formerly 4060)
350 Public Information Policy (formerly 2160)

SECTION 400 — PERSONNEL

400 Granting Leave Policy
401 Holiday of Faith and Conscience Policy
403 Affirmative Action/Fair Employment Practices Policy (formerly 4010)
404 Drug-Free Workplace Policy (formerly 1140)
405 Contract Conditions for Exempt Personnel Policy
408 Conflict of Interest Policy (formerly 1170)
409 Other Employment Policy (formerly 4110)
410 Safety Policy (formerly 1100)
426 Equipment Use Policy (formerly 1188)
495 Copyright Policy
496 Accessible Information Technology Policy
497 Telework

SECTION 500 — STUDENTS

500 Degrees/Diploma/Certificate Programs Policy (formerly 7020)
505 Credit Hour Policy
510 Grading System Policy (formerly 3071)
515 Academic Regulations, Admission, Registration and Records Policy (formerly 3100 & 3110)
516 Academic Progress Policy (formerly 3075)
519 Student-Assessed Fees
520 Tuition/Fees/Refunds Policy (formerly 3080)
521 Tuition Waiver Policy (formerly 3160)
522 Academic Standing and Academic Excellence Policy (formerly 7030)
524 Student Athletic Scholarships Policy (formerly 2182)
525 Student Publications Policy (formerly 3270)
530 International Students Policy(formerly 3130)
531 Military Training Credits Evaluation Policy
532 Active Duty Military
533 Emotional Support Animal Policy

SECTION 600 — WASHINGTON STATE ADMINISTRATIVE CODE (WAC)

610 Use of College Facilities (Chapter 132U-140 WAC) (formerly 2180)
615 Discrimination and Harassment Policy (chapter 132U-300 WAC)
616 Title IX
620 Student Rights and Responsibilities Policy (Student Conduct Code)
621 Withholding Services for Outstanding Debts (formerly 3045)

SECTION 700 — PROCEDURES/OPERATIONS

704 Notification of Convicted Sex Offenders or Kidnapping Offenders Procedure (formerly 407, 3015)
705 Mandatory Reporting of Child Abuse Procedure (formerly 401)
708 Inclement Weather Procedure
715 Social Media Procedure and Guidelines (formerly 490)
716 Email: Guidelines for Official Mass Email Communications Procedure (formerly 491)
717 Email: Use for Official College Communication Procedure (Formerly 492)
735 Employment Background Checks on New Employees Procedure (formerly 402)
736 Employment Practices as They Relate to Nepotism Procedure (formerly 406)
738 Cell Phone/Smart Device Service Plan Allowances Procedure (formerly 427)
739 Reasonable Accommodation Procedure (formerly 4025)
740 Fielding and Pat Formway Exceptional Faculty Awards Trust Fund Procedure (formerly 430, 4052)
741 Faculty Leave Reporting Procedure (formerly 441, 5020)
742 Smoking Areas/Smoke-free Zones
743 Military Training Credit Evaluation Procedure
744 Service Animal Procedure
745 Procurement of Accessible Technology
746 College in the High School
747 Institutional Review Board and Protection of Human Subjects
748 Travel
749 Student Death/Missing Student
750 Emotional Support Animal
751 IT Security Remote Work
752 Campus Access/Key Issuance
753 Safety and Security Camera Use
755 Telework (related telework agreement form)

Current policies and procedures under review

The following policies are being reviewed by the Board of Trustees. As the Board acts to amend, retain as written, or delete these policies, the policies approved will be assigned numbers in the new numbering system and removed from this section. Likewise, the procedures will also go through a similar review process by the Executive Cabinet and the President.

COLLEGE OPERATIONS GENERAL — 1000